Admissions and Graduation Assistant - N/A11129
Applications accepted until:
Number of Openings

Reporting to:

Director-The Independent Institute of Education

Job Purpose:

The admissions and graduation assistants are responsible for the delivery of allocated project tasks related to admissions and graduations. These tasks need to be delivered at agreed policy, process, how-to guides, system, quality levels and timeframes, under the supervision of the Deputy Registrar: Records and Student Administration.

Key Performance Area:

Admissions Administration:

  • Evaluation and Approval of non-standard admissions.


  • Tracking and auditing conditional admissions


  • Auditing of admissions on the NSC Exception Reports and registrar verifying such admissions on the Student Academic Management System. Escalating any erroneous admissions to the relevant line manager.


Graduation Administration:

  • Verifying and quality assuring the graduation documents which includes but are not limited to proof of identity, system identity numbers, names and surname as per ID/passport, school leaving and higher qualifications, study visas/ relevant study approval document, etc.


  • Pulling the prescribed academic results reports off the student administration system.


  • Graduating students off the Student Academic Management system, once the Student's Academic Transcripts have been checked and the students qualify to graduate.


  • Updating the graduating students' registration status.


  • Escalating any erroneous graduations to the Senior Assistant Registrar.


  • Assisting with any other graduation and admission related queries and tasks as required.


The candidate must hold at least an NQF Level 5 Higher Certificate or equivalent.


At least 6 months experience with graduations and admissions in the higher education sector.

Physical Job Requirements:


Working Conditions: